Management of university properties and endowments
A summary of the history of the administration’s establishment:
The University’s Property and Endowments Administration was established pursuant to Administrative Resolution No. (8543/44/58) dated 06/09/1444 AH.
This administration is directly linked to the Vice President of the University, and the most important tasks of this administration are summarized as follows:
- Inventorying the university’s building needs.
- Document all documents and information related to lands, buildings, and endowments (deeds, plans, photos) on a periodic basis and preserve them.
- Complete all procedures related to it with the relevant authorities (receipt, delivery, and disputes).
- Supporting the university’s resources and investments, diversifying its sources of income, and focusing on the important role of the Endowments in providing support and assistance to the university to perform its tasks and stimulate creativity and excellence in its activities and programs.
- Supporting the university’s educational and research programs, enhancing its role in serving the community, and spending the revenues generated from the properties and scientific endowment on the university’s activities, services, programs, and its various projects in the fields of scientific and applied research and studies, innovation, entrepreneurship, and community development.
- Establishing partnerships with governmental and private institutions, local community organizations, and scientific and advisory centers to benefit from them in developing the administration’s work.
- Working on the electronic portal for state real estate (use) regarding submitting applications related to real estate under the supervision of the university (lands - facilities).
- Propose everything that would preserve the university’s properties and endowments and exploit them according to the type of need of the entity.
- Documenting the university’s property and endowments deeds, inventorying them, classifying them, and following up on any developments regarding them.
- Participation in the committees formed to purchase, rent, lease, or loan to others.
- Participation in the annual inventory committees of the university’s immovable and movable properties and endowments.
Vision:
Leadership and excellence in preserving the university’s properties and endowments and enhancing its own resources.
the message:
The University’s Property and Endowments Administration seeks to develop and improve the university’s resources in a way that contributes to achieving the university’s goals and educational mission.
Objectives:
- Developing and developing the university’s properties and endowments.
- Maintaining university properties and endowments.
- Resolving disputes and resolving problems and disputes related to university property.
- Coordinating with the relevant authorities to complete all procedures related to the university’s properties and endowments.
- Achieving spending efficiency and enhancing investment of university properties and endowments in a way that enhances sustainable development.
- Supporting the relationship between the university and society in a way that contributes to strengthening and developing the scientific endowment.
- Supporting research projects and financing scientific studies and programs that serve the community.
mission:
First: Duties of the Director General of the University’s Property and Endowments Department:
- Supervising the planning of management activities and following up on their implementation.
- Ensuring the accuracy and comprehensiveness of data and statistics on the university’s lands, buildings, and endowments, and updating them in light of the changes that occur and striving to develop them (plans, deeds, photos).
- Follow up all procedures related to university property and endowments with the relevant authorities (receipt, delivery, and disputes).
- Approving studies and plans to preserve and develop the university’s properties and endowments to contribute to their optimal investment.
- Working to create a database and information about the university’s properties and endowments and analyzing, updating and modifying the data periodically in accordance with nature.
- Supervising the university’s lands, preserving them from encroachments, appearing before the relevant authorities, and representing the university in the meetings and committees related to that.
- Coordination with the relevant authorities (Notary Public, State Real Estate Authority, General Authority for Endowments, Ministry of Education, Universities, Region Governorates, Municipalities of Governorates and Centers, and others) in finding the university’s needed lands in the governorates and centers.
- Reviewing and approving periodic reports on the administration’s activities and achievements.
Second: Tasks of the Land and Buildings Unit:
The tasks of this unit are as follows:
- Doing everything to preserve the buildings and lands owned by the university and its endowments.
- Ending all procedures related to university lands and buildings owned and endowed with government agencies and relevant authorities.
- Monitoring the university’s owned and endowed lands and preserving them from encroachments and violations before the relevant authorities.
- Coordination with the relevant authorities (State Real Estate Authority - Municipalities - Ministry of Education - Governorates - Notary Public) in securing the university’s land needs in the governorates and centers.
- Coordinating with the Contracts and Procurement Department in building rental announcements, concluding contracts, and reviewing rental requests from requesting parties in accordance with the required specifications.
- Preparing minutes of eviction of rented buildings and minutes of handing over rented buildings to their owners.
- Supervising the fencing of university lands in coordination with the relevant authorities.
- Participation in the committees for the annual inventory of the university’s assets, properties, and endowments, and the purchasing, leasing, and leasing committees.
Third: Tasks of the Planning and Documentation Unit:
The tasks of this unit are as follows:
- Work to prepare accurate and comprehensive data for the university’s lands, buildings, and endowments and their uses, and update them continuously in light of emerging changes and strive to develop them.
- Study and propose ways to preserve and develop the university’s properties and endowments in a way that contributes to optimal investment and exploitation of them.
- Creating a database and geographical and reference information for all university properties and endowments, and converting their data into technical systems.
- Preparing studies and plans to benefit from the financial returns of buildings and endowments into long-term real estate investments.
- Developing the necessary annual plans for the university’s endowments and presenting them to the Board of Supervisors for study and approval.
- Documenting, inventorying, classifying, updating the instruments related to the university’s properties and endowments, and following up on developments regarding them.
- Studying how to obtain the necessary funds to invest in the university’s private lands and endowment lands to establish projects on them at the lowest costs, best conditions, and at the appropriate time, and preparing the necessary plans for optimal investment and achieving the highest returns and the lowest risks.
- Preparing periodic and annual reports on the administration’s work and presenting them to the authorized person.
- Reviewing and developing the general policy for media relations, preparing communication plans with government and private agencies and implementing them in a way that contributes to improving the mental image of the administration and the university.
- Preparing advertisements for leasing buildings and facilities intended for investment, and advertisements for leasing buildings and determining the specifications required for them in coordination with the requesting authorities.
Fourth: Tasks of the accounting unit:
The most important tasks of this unit are as follows:
- Carrying out financial and accounting work related to management, preparing disbursement documents, following up on revenue collection, documenting and analyzing it, and preparing accounting entries.
- Auditing bank accounts, preparing the necessary reconciliations, and preparing and archiving financial reports related to revenues and expenses.
- Collecting real estate revenues, recording them, preparing collection vouchers, depositing their amounts in banks, conducting daily and monthly inventories of the fund and matching them with bank statements.
Fifth: Secretarial duties:
The most important tasks of this unit are as follows:
- Working to organize the work of the related departments and organizational units, arranging their meetings, coordinating the completion of their work, and scheduling management meetings to ensure that daily operations run as efficiently and effectively as possible.
- Coordination with the relevant authorities at the university to ensure the availability of all human and technical resources for the administration to help it complete its work and achieve its goals.