financial management
Origins of financial management:
The Financial Department was established after the issuance of the Royal Order of the Custodian of the Two Holy Mosques King Abdullah bin Abdulaziz Al Saud, No. 30937 dated 06/02/1435 AH to establish Bisha University.
About financial management:
The Financial Department is considered one of the important executive departments at the University of Bisha. The administration is organizationally affiliated with the University Vice Deanship, and aims to undertake all financial and accounting work in accordance with the instructions and regulations in force and to prepare financial reports and the final account annually. It is worked centrally in terms of connection and disbursement, and is specialized in completing all financial procedures related to disbursement. From the university’s annual budget appropriations and revenue collection, and accounting for this in its statutory books on its financial system electronically, to be able to prepare the final accounts in a systematic manner at the end of the financial year.
introduction:
Financial management personnel within the representatives of the university sectors carry out their responsibilities to implement financial operations in accordance with the bylaws, systems, circulars and decisions, to disburse the salaries and entitlements of the university employees, including faculty members and those of their equivalent, administrators and contractors, as well as disbursing the salaries of the university’s honors students, male and female, in addition to disbursing the entitlements of institutions and companies and the entitlements of contractors. In addition to preparing the final account at the end of the fiscal year and closing the covenant according to the financial appropriations in the university’s budget, feeling responsible and diligent in completing transactions and disbursing dues to their owners using the latest technologies to implement financial operations and with the competencies and expertise it has, scientifically and practically trained, within the framework of the directives of senior management based on axes Three are speed of completion, accuracy in performance, and optimal handling.
Vision:
Excellence in the management of financial affairs in line with the university’s directions in accordance with the Kingdom’s Vision 2030.
the message:
Implementing financial regulations and procedures for disbursement and collection operations electronically with the flexibility, effectiveness and efficiency required to achieve the university’s objectives with qualified staff, without prejudice to the provisions of control over those financial operations.
Value:
- Accuracy: We continue to improve institutional performance and are keen on accuracy in all our dealings.
- Perfection: We work according to standard references, with sincerity and dedication, and in a sustainable manner.
- Competitiveness: We achieve rational management of public funds through our commitment to work with integrity and transparency in a way that ensures and enhances trust, credibility and accountability, while developing the capabilities of employees to continuously improve performance.
- Cooperation: The effective participation of management personnel, the availability of good role models at all levels, and working in the spirit of one team.
- Commitment: Controlling performance in accordance with work systems, policies, laws, regulations and financial systems in force.
strategic goals:
- Providing distinguished financial services with high accuracy.
- Participate in developing financial planning and budget preparation processes.
- Effectively activate financial systems, policies and laws.
- Ensuring effectiveness and continued financial efficiency.
- Raising the efficiency of public money management and effective oversight of budget implementation.
- Implementing the best standards in accounting and finance and improving the level of transparency and reliability.
- Enhancing electronic and smart government transformation.
- Developing the capabilities of management personnel to achieve government excellence and competitiveness.
Most prominent activities and tasks:
- Carrying out all accounting work, including disbursing receivables, reviewing and paying advances, and keeping books and records in accordance with the applicable laws and regulations.
- Participation in the committee preparing the university’s general budget project.
- Issuing temporary and permanent advance decisions to the deanships and departments of the university at the main headquarters and branches (Tathleeth, Belqarn, Al-Namas) and disbursing them.
- Following up on the payment of advances and issuing their settlement authorizations.
- Follow up on the collection of university revenues and dues.
- Follow up on the preparation of the auditor’s report.
- Responding to the observations of the General Auditing Office and other relevant authorities.
- Review and audit all university documents and financial transactions.
- Archiving all files and financial transactions on paper and electronically.
- Preparing the university’s final account.
Director of Financial Department:
The Director of Administration follows up and supervises all the administration’s activities and the tasks of its employees, participates in the various committees related to the administration’s field of work at the university level, and approves all decisions, documents, and reports related to the administration’s activities.
Departments affiliated with the Financial Department:
- The Fund Unit: The employees of this department disburse the dues of the university employees, including salaries, assignments, and bonuses, and follow up on the university’s accounts in the financial department, while raising and entering the dues of individuals to the Ministry of Finance.
- Accounting Unit: The employees of this unit disburse receivables, issue advance decisions, issue their settlement authorizations, document records and disbursement documents, as well as procedures related to periodic reports and revenue collection, reconcile the fund’s accounts with various accounts and data on a daily basis, and make reconciliations with the Ministry of Finance for university expenses on a monthly basis. In addition to preparing the university’s final account, as well as the reports of the external auditor and responding to the comments of the General Auditing Office and other concerned parties.
- Audit Unit: The employees of this unit review and audit all documents and financial transactions received by the administration for disbursement under the sections and items of the budget (first, second, third, and fourth). Chapters One and Two: Includes all financial transactions related to the dues of university employees and students, such as salaries, overtime, allowances, and monthly bonuses. Chapter Three: The fourth: includes all financial transactions received from the Contracts and Procurement Department related to contractors’ entitlements for supply, rental, operation, maintenance, cleaning, transportation contracts...etc.
- Archive Unit: The employees of this unit carry out all procedures related to preserving files and documents on paper after they are uploaded to the comprehensive platform at the General Auditing Office, while keeping the original transactions and arranging them in a specific classification method for the purpose of referring to them when needed as well.